Platform Features
Every tool your dental practice needs. In one dashboard.
18+ modules built for dental practices of all sizes — from Daily Huddle and Supply Inventory to AI price benchmarking, rep tracking, and FDA recall cross-referencing.
Whether you're a solo practice owner tired of spreadsheets, or a DSO operator managing supply compliance across dozens of locations — Parlytics is dental procurement software built around real supply chain problems.
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Start every day knowing exactly where you stand.
The Daily Huddle Board, Overview, and Supply Alerts give practice managers and DSO administrators an instant read on what's happening across every location — before the first patient walks in.
- Daily Huddle Board — Procedures today, arriving orders, alerts, and lab cases in one morning briefing
- Overview — DSO-wide and per-practice views of stock, spend, and open orders
- Supply Alerts — Automatic alerts for stockout risks, expiring items, and recalls
- Built for DSOs — Parlytics is architected for everything from single locations to enterprise DSOs with 200+ practices. Role-based access controls, practice-level data isolation, and DSO-wide analytics make DSO supply management work at scale — regional managers get visibility without compromising practice autonomy
Proactive alerts surface stockout risks and recalls before they become problems.
Procedure-Driven Supply Planning
From your schedule to your supply room — automatically.
Parlytics closes the loop between the chair and the stockroom. It reads what's scheduled, matches each procedure to the supplies it consumes, and builds your order before you think to ask — so nothing runs short mid-procedure and nothing sits expiring on the shelf.
Appointment Sync
Connects to your practice management system and pulls your appointment schedule automatically. Eaglesoft, Dentrix, and 15+ systems supported — no manual exports, no spreadsheets.
D-Code Template Library
Every procedure has a supply list. Parlytics ships with 47 pre-built procedure templates covering everything from adult prophys to molar root canals — with the supplies, quantities, and categories your team already uses. Customize them for your practice, or use the defaults and go.
Automated Supply Forecasting
See exactly what supplies each scheduled procedure needs. Parlytics matches your D-codes to your catalog and adds them to your Smart Order automatically. No guessing. No last-minute runs to the supply room.
Smart Order Integration
Procedure demand feeds directly into Smart Order. Review, adjust, and submit — your order is built before you even open Henry Schein.
Inventory & PAR Management
Never run out. Never overstock.
Nine modules give your team complete visibility into current stock, item locations, expiration dates, implant lots, count accuracy, and future demand across every practice in your DSO — with MOQ-aware reorder recommendations built in.
- Supply Inventory — Dental PAR levels with MOQ-aware reorder recommendations from real usage velocity
- Item Catalog — Browse every item available from your vendor contracts in one place. See what's stocked at each practice, compare pricing, and add items to inventory tracking in seconds
- Cross-Practice Stock View — See what's on hand at every practice in your DSO from a single view. Coordinate supply sharing across locations without phone calls or guesswork
- Expiration Tracker — Lot capture and automatic pull lists for expiring stock, including disposal tracking with full audit trail — record what was disposed, when, and by whom, maintaining FDA traceability for implants and devices
- Implant Inventory — Per-lot, per-size tracking with FDA recall cross-referencing
- Item Search — Find any item across every location instantly
- CSV Import / Export — Import PAR lists, implant inventory, and price lists from Excel or CSV — and export any data anytime. Your data stays portable and yours
- Guided Cycle Counts — Parlytics automatically assigns items to fast-moving, slow-moving, or spot-check count buckets based on velocity. Counts are confirmed within tolerance — small variances are auto-confirmed, significant discrepancies trigger adjustment workflows
- Forecasting — Days-until-stockout with procedure-schedule demand
Know exactly what needs ordering, when, and how much.
Vendor & Order Management
Find savings you didn't know existed.
Track every purchase order from draft to delivery. Benchmark prices against what practices like yours actually pay. Log every rep visit and flag savings opportunities automatically.
- Orders — Full PO lifecycle — scan barcodes at receiving to auto-match items against your purchase orders. GTINs are validated against the FDA's AccessGUDID database, so device identifiers are captured accurately and lot numbers are recorded for FDA recall readiness. Unknown items are learned once and remembered forever
- Damaged Goods Receiving — Flag damaged items at receiving — Parlytics automatically adjusts inventory and keeps the discrepancy on record for vendor credits and returns
- Lead Times — Promised vs actual delivery tracked per vendor
- Price Intelligence — Claude AI parses invoices into a real price database
- Rep Tracker — Log every rep visit and quoted price. Parlytics automatically compares quotes against your current contract pricing, flags savings opportunities, and connects new products directly to your catalog — no manual entry required
- Rep Price Governance — Two-step price governance — rep quotes require supervisor review before any price change takes effect across the group. Accepted prices then update orders, analytics, and inventory instantly, with realized savings tracked automatically
- AI Price Benchmarking — On-demand market prices across Net32, Safco, and more
- Community Pricing Benchmarks — See what practices like yours actually pay. Parlytics aggregates anonymized pricing data across DSOs to surface market rates for your most-ordered items — so you know immediately when you're overpaying
- Bin Label Printing — Print Avery 5160 bin labels directly from Parlytics — item name, PAR levels, storage location, and barcode — so your supply room stays organized and receiving is faster
AI identifies savings across your vendor catalog — clinically verified before recommending any switch. (Estimated savings based on demo data)
Promised vs. actual delivery tracked per vendor — so you know who delivers on time and when to reorder. (Sample data shown)
Spend & Standardization
Know exactly what you're spending.
Three modules give DSO administrators and office managers complete visibility into where money is going — and where it doesn't need to go. Identify price creep, duplicate items, and contract compliance gaps.
$114K
Restorative spend tracked
$9,878/yr
Savings identified
6–10%
Average cost reduction
Figures shown are from a sample environment for illustration. Actual savings vary by practice, current vendor contracts, and ordering patterns.
Compliance & Safety
FDA recall? 3 seconds, not 3 days.
The Recalls module cross-references active FDA recall notices against your live inventory by lot number. Instant alerts. Full audit trail. And HIPAA-compliant audit logging records every access to patient-adjacent data — so FDA and HIPAA documentation is ready at the click of a button.
- AI Recall Import — Upload a manufacturer or FDA recall notice — PDF, email, or text — and Parlytics extracts the affected product, lot numbers, and required actions automatically. Review and confirm before anything is saved
- Lot-number matching — Cross-referenced against implant inventory and transaction history
- Recall response workflow — Quarantine, return to vendor, or confirm safe
- PDF compliance export — Audit-ready documentation at the click of a button
- HIPAA-Compliant Audit Logging — Every access to patient-adjacent data is automatically logged with user, timestamp, and context. Parlytics maintains a complete, tamper-proof audit trail for HIPAA §164.312(b) compliance — giving you documentation ready for any audit
Sample data shown for illustration.
Clinical Operations
Nothing falls through the cracks.
Four modules bridge the gap between the supply room and the operatory — tracking procedures, lab cases, supply readiness, and system configuration.
Lab case status tracking
Every crown, bridge, and denture tracked from impression to seat.
Overdue alerts before the patient arrives
Flag cases the lab hasn't confirmed in time — no day-of surprises.
Reopen workflow for poor-fitting cases
Track remakes and turnaround time by lab.
Parlytics Connect
Automatic sync for Open Dental practices.
Install our optional open-source agent and your schedule and supply usage stay up to date automatically — no manual entry. Read-only, no patient information transmitted, encrypted in transit.
Ready to see it in action?
Schedule a 30-minute demo and we'll walk through the modules most relevant to your dental group's supply challenges.